Terms and Conditions of the Phoenix Space LaunchPad Challenge ⋆ Phoenix Space

Phoenix Space LaunchPad Challenge Terms and Conditions

The Phoenix Space LaunchPad Challenge (“LaunchPad Challenge”) is operated and promoted by Phoenix Space Education Limited (“Phoenix Space”), a company registered in England at 5 Calico Row, Plantation Wharf, London, United Kingdom, SW11 3YH (registered number 12340748). By entering the LaunchPad Challenge you agree to the terms and conditions described below (“Terms and Conditions”).

The LaunchPad Challenge

The Phoenix Space LaunchPad Challenge is an academic competition which offers upper high/secondary school and lower-level undergraduate university students the opportunity to develop and present a creative, idea-based solution to a space science-themed problem. Students can apply their knowledge and research skills to solving scientific challenges, leverage creativity, develop presentation and teamwork skills while connecting to and competing against a global community of like-minded students who have an interest in space science.
Working in teams of up to three, students will identify and define a problem statement from one of three topic areas and develop a logic-driven, researched solution to the chosen problem. Individuals may also enter the competition on their own.
There are three rounds to the competition
- Round 1: Each team submits their initial written entry and a brief video for review.
- Round 2: Semi-finalists chosen by the judging panel will revise and create a more in-depth presentation.
- Round 3: 5 finalists present their solution live via webinar to the judging panel during World Space Week (October 4-5)

Full details of the competition are available at https://phoenixspace.orgacademic-competition-details/

The prize

A Grand Prize is awarded to the overall winner, and each of the other finalists will also receive prizes. For more on the prizes please see the Judging and Prizes section as well as the LaunchPad Challenge website, which contains the most up-to-date information on the Prizes.

How to Register for the Competition and Submit Entries

Each team must register for the competition. A team may submit their written and video entry when they register or after they register. There is no requirement to submit the entry when registering.
For the purposes of the competition, each member of a team is referred to as an Applicant and upon entry into the competition, each is individually bound by these Terms and Conditions.
A team can register on the webpage: https://phoenixspace.org/academic-competition-registration/
One member of the team, the Team Leader, will register the team using the form located on the above webpage. Information about the team, team members, the team mentor (if applicable), and additional information will be collected using the registration form.
A team is considered as registered once their information has been added to our database of registrants.
The Team Leader will be the primary point of contact for the team. Phoenix Space will use email as our primary form of communication with the Team Leader, and so we will require that the Team Leader supply his/her email address.
Only entries that are duly received by the closing date and time will be eligible for the LaunchPad Challenge. Phoenix Space does not accept responsibility for entries that are lost or delayed. A confirmation of receipt sent by Phoenix Space is the only valid proof that a submission was received. Proof of sending the submission is not proof that it was received.
The method of entry will be announced shortly after registration opens.
By entering, each Applicant represents and warrants that (a) the Applicant’s Submission and all components thereof, including all ideas, creative elements and any other materials and information contained in the Submission are wholly original work of the Applicant.
Phoenix Space accepts no responsibility if Applicants ignore these Terms and Conditions and Applicants agree to indemnify Phoenix Space against any claims by any third party from any breach of these Terms and Conditions.
The Submission must not contain material that violates or infringes another’s rights, including but not limited to privacy, publicity, copyright, trademark, patent, or intellectual property- or property-related rights.

The Submission must not contain footage, images or artwork not created by Applicant unless Applicant has obtained all rights necessary to include such footage, images or artwork as part of a Submission.
The Submission must not contain material that is inappropriate, indecent, obscene, hateful, tortious, defamatory, slanderous or libelous.
The Submission must not contain material that promotes bigotry, racism, hatred or harm against any group or individual or promotes discrimination based on race, gender, religion, nationality, disability, sexual orientation or age.
The Submission must not contain material that is unlawful, in violation of or contrary to the laws or regulations in any jurisdiction where the Submission is created, and does not infringe any laws of England and Wales.
Phoenix Space reserves the right to disqualify entries containing any prohibited material, or for any reason whatsoever.

Intellectual Property

Applicants will retain copyright in the material that they submit to Phoenix Space. By entering the LaunchPad Challenge, each applicant grants Phoenix Space, free of charge, a non-exclusive, perpetual licence to use and publish the material (including, without limitation, modifying, adapting and translating it for operational and editorial reasons) in any media and formats now known or hereafter invented, in connection with the execution and promotion of the LaunchPad Challenge and the promotion of Phoenix Space and its activities.
The above licence will be deemed to include all the necessary rights and permissions to enable Phoenix Space to fulfil the prizes and administer the LaunchPad Challenge.
Each Applicant grants Phoenix Space the right to publish, disseminate and use the Applicant’s name, likeness and biographical information without further notice or consideration, in perpetuity, throughout the world, in all media and formats now known or hereafter invented, in connection with the execution and promotion of the LaunchPad Challenge and the promotion of Phoenix Space and its activities.
The Applicant agrees that Phoenix Space may use your entry for the creation of derivative products and that Phoenix Space shall own the copyright in such derivative products, shall accordingly be free to use them as it wishes and not be obliged to acknowledge you as a source or author of such products or of underlying elements thereof.

Eligibility

The Phoenix Space LaunchPad Challenge is open to persons between the ages of 15 to 19 inclusive, at any point between 30 April and 10 November 2022, except for employees of Phoenix Space and their immediate families.
Applicants under the age of 18 (as of 10 November 2022) must obtain written parental or guardian consent to enter the LaunchPad Challenge and claim the prize. The consent form must be signed and returned to Phoenix Space before the team’s work will be judged. The deadline to submit the form is 10 September 2022. The Parental Consent form may be downloaded here. Phoenix Space may ask the Applicants to provide proof of age and/or parental consent.
In entering the LaunchPad Challenge each Applicant confirms that they are eligible to do so. Phoenix Space may require the Applicant to supply proof of their eligibility.
Only one entry per person is permitted. A person may not be on more than one team.
Entries not submitted in accordance with these Terms and Conditions and all other rules and directions given by Phoenix Space, or entries that are incomplete or illegible (as determined in the sole discretion of Phoenix Space) will not be eligible. Phoenix Space reserves the right to deem eligible an entry which would otherwise be deemed as not eligible.

Judging and Prizes

Entries will be judged by a panel of international academics and scientists based on the following criteria:
- Problem identification
- The originality of the solution
- Comprehensiveness of research
- Feasibility of solution
- Critical evaluation of the solution
- Effectiveness of communication

A judging panel of at least 5 people will be established, composed of international academics and scientists.
The judging panel, or a subset of it, or its designees, will review and score the initial entries, and determine the semi-finalists. We will strive to select up to 20 semi-finalists, though this number may be reduced dependent upon the number of total entries submitted, and the quality of the entries received. The work of the semi-finalists and finalists will be reviewed and scored by the judging panel.
The decision of the judging panel is final, and at its sole discretion. The Applicant has no right to explanation or discussion with Phoenix Space or the judges as to the outcome of the LaunchPad Challenge.
Winner(s) will be announced publicly on 10 November, 2022.
The winner(s) will also be notified by email within 24 hours of the public announcement.
Phoenix Space will make all reasonable efforts to contact the winner(s). If any winner cannot be contracted or is unavailable, or has not claimed their prize within 10 days of the announcement of winners, Phoenix Space reserves the right to offer the prize to the next eligible Applicant selected from the entries that were received before the closing date.
Phoenix Space may ask you to provide documentary proof of your identity and/or address before awarding the prize. The use of a false name or address may disqualify you from receiving any prize. Disqualification will be decided at the sole discretion of Phoenix Space.
A Grand Prize is awarded to the overall winner, and each of the other finalists will also receive prizes.
There is no alternative prize or cash alternative and prizes cannot be transferred to any other person. Phoenix Space may alter arrangements or prizes at any point before or during the LaunchPad Challenge should this be deemed necessary by Phoenix Space.
Any tax or income related considerations related to receiving any prize(s) are the sole responsibility of the winners, as are any other governmental rules or regulations related to receiving prizes.
Phoenix Space shall not be involved in how any Prize is allocated among Team Members.

Use of Personal Information

Phoenix Space will use any personal information provided by you in accordance with the law and solely for the purposes of the LaunchPad Challenge, in the ways described in these Terms and Conditions. Your information may also be used for any marketing or other purposes you may indicate your consent to. We may also share your details with our partners, agents and LaunchPad Challenge sponsors in connection with the LaunchPad Challenge.
If you have any questions or concerns about the use of your personal information please contact us by email at launchpad@phoenixspace.org.

General

Phoenix Space may alter, amend or foreclose the LaunchPad Challenge without prior notice. Phoenix Space reserves the rights to change these Terms and Conditions at any time.
Phoenix Space is not liable for any damage, loss or disappointment suffered by you taking part or not being able to take part in the LaunchPad Challenge, or from being unable to claim your prize or otherwise participate in the LaunchPad Challenge or any related events.
Insofar as is permitted by law, Phoenix Space and its agents will not in any circumstances be responsible or liable to compensate the winner or accept any liability for any loss, damage, personal injury or death occurring as a result of taking up a prize except where it is caused by the negligence of Phoenix Space, its agents or employees. This does not affect the applicant’s statutory rights.

These Terms and Conditions shall be governed by and interpreted under the laws of England and Wales. Applicant hereby agrees that any and all disputes, claims, causes of action or controversies arising out of or in connection with the LaunchPad Challenge or these Terms and Conditions shall be resolved individually, and without resort to class action, exclusively by the courts of England and Wales. By entering, each Applicant irrevocably waives any right to seek and/or obtain rescission and/or equitable and/or injunctive relief.

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